7 7.0 Illustrations
There are many possible formats for illustrations, including TIFF, EPS, PNG, and JPEG. The following are the requirements for submission of illustrations to be used by the Graphic Committee for the use of the Production Department in laying out the work. The contact details of the Chair of the Graphic Committee are listed in the National Directory under the Educational Department; the current copy is available from the National Office or on the web site.
All graphics must pass through the Chair of the Graphic Committee, or a designated deputy, for final conversion and transmission to the National Office.
7.1 Draft Illustrations
Always ask the person developing your draft graphics to (a) consult with the Chair of the Graphic Committee before producing any digital graphics, and (b) maintain a file of all the images and provide them separately with the final text. This will greatly aid the Graphic Committee in their task of building high resolution images for final production.
Authors should indicate within the text where particular illustrations are required to be placed. All illustrations should be referred to, numbered and explained in the text.
Authors should also produce a separate list of the illustrations required for their course or work, including the illustration number, title, description, sample file name, image, copyright holder or source. The sample file may be a scanned image, a digital photo, actual photo or digital original.
Avoid using copyrighted material for illustration of the work or of copyrighted photographs. Refer to Section 3.3.
If copyrighted illustrations must be used, they require release. Mark them as to origin and advise the National Office, who will arrange for permission to use copyrighted material. The National Office will keep the legal permissions on file.
Text located inside illustrations should be kept to a minimum. A better practice is to use arrows pointing from text on the side of the illustration to the point of interest within the illustration.
Draft digital files should be kept together in a single folder or directory. Draft file formats should be TIFF, GIF or JPEG.
After the text and illustrations have been approved by the Editorial Review Committee, they should be forwarded to the Chair of the Graphic Committee.
Following development of final digital graphic files, the Graphic Committee delivers all material to the National Office for production.
7.2 Final Illustrations
There are numerous issues involved concerning the preparation of final graphics. Designers must consult the Chair of the Graphic Committee before beginning.
Images captured from the Web are not useable due to a lack of resolution and copyright restrictions. Images from digital cameras must have very high resolution (1024 x 768 minimum; 2048 x 1536 preferred) to be used in printing. Print shops require images of 300 dpi (dots per inch). Thus, an image of 1600 x 1200 pixels printed at 300 dpi will fill one-quarter page of a standard CPS-ECP textbook.
The Graphic Committee has developed an acceptable method of capturing a screen from lithographic printed matter. Contact the Chair of the Graphic Committee first who will explain the steps required to achieve the high resolution results that are needed. Be aware of copyright restrictions.
Please avoid creating graphics in incompatible formats, such as AutoCAD Paint, PCX, or BMP.
Arriving at these output formats can vary, depending on the platform (Mac/Windows). On both platforms, Mac and Windows, Illustrator produces .eps or .ai as a standard, and Photoshop produces TIFF as a choice.
On Windows, the software used is CorelDRAW and Illustrator. The Graphic Committee accepts the default Corel CDR format, and converts it to EPS at the final stage. However, this may cause long delays in having the material converted since not all members of the Graphic Committee have access to the required conversion software.
If authors are working in graphics and are creating high-resolution images in industry standard applications, it is essential that the Graphic Committee receive their original work. High resolution Photoshop psd/tif and vector cdr/eps is required for final output. Image formats such as BMP, GIF and JPG are adequate for review versions, but not for final production. For final production, the standard for drawn files is EPS (Encapsulated PostScript), while TIFF (Tagged Image Format File) is standard for scanned or ‘paint’ images. A resolution of 300 dpi is required.
The final digital files are archived by the National Office and are available for future use and for other CPS-ECP course material. This helps with consistency between course manuals.
7.3 Text for Illustrations and Graphics
Text to be used with the graphics should be clearly indicated for the benefit of the graphics illustrator. If the designer is working with CorelDRAW, Adobe Illustrator or Photoshop, all text must be placed on a separate layer. (Contact the Graphic Committee if this procedure is not understood.) The final text will be added to the graphic by the Graphic Committee or by the National Office Production Department.